2006 presentations
Preconference Workshops
Introduction to ArcGIS
Here is an opportunity to get a cost effective one-day hands-on exposure to the
ArcGIS software. This short course is intended for the technical person or
potential user with little knowledge of GIS. It will give an overview of ArcGIS
and related technologies along with its capabilities and limitations. Topics
include data inclusion, data manipulation, an introduction to geodatabases,
simple data analysis, and basic cartography. Presented by Mark
Duewell.
Utilizing Revit for Facilities Management
This class will help users become familiar with Revit and learn how to utilize
Revit's parametric database for facilities management. Presented by Clyne
Curtis.
Autodesk and Mid-West CAD Present the New FM Desktop Solution
FMDesktop™ is an integrated facilities management tool that works with
resources you already have. Manage all of your facility drawings and data in
one, easy-to-use database. The following components allow you to deploy an FM
solution to suit your facility management needs.
- Facility Manager - Gives you the ability to query, pan, zoom, print, and
share facility drawings and data utilizing the latest technology from Autodesk®.
- Facility Link - Working inside of AutoCAD®, this component provides
tools to help facility management professionals create, integrate, maintain,
and share drawings that store and display facilities information in a visual
way.
- Facility Web - Streamline line facility management processes with this
easy-to-use and customizable browser-based facility management system. Facility
Web provides the ability to share drawings and data with everyone who needs
them, streamlining the management process.
- Facility Request – All people in your organization have an easy,
intuitive way to submit work requests to maintenance managers and facility
managers with this component. Using the Facility Work Request form, those
with permission can request work for a specific location. Presented by James
Niles.
Development of a Web-Based CAFM System
In this 3-hour pre-conference workshop, participants will gain a solid understanding
of the steps necessary to build a successful web-based CAFM solution. Using
proven methodologies, the presenters will share a variety of case study examples
from other universities and colleges that have implemented systems in the
recent years. Participants will learn how to avoid costly mistakes by following
a proven implementation methodology. Learn how to justify the expense of
the system and staff to maintain the system and how to present the benefits
of a web-based CAFM system to the decision makers on your campus. Presented
by Greg Alevras and Tim
Anderson.
Presentations
Accuracy, Error, and Certainty
No matter how hard you try, there is always error in map data. Now learn how
to recognize, measure, and mitigate spatial error. This session will focus
on understanding error introduced by scale, projection and precision, techniques
to measure and document error, and minimum standards for acceptance. Appropriate
for data users and managers, participants will leave armed with a better insight
into the nature of error and techniques to faithfully represent a world of
imprecision. Presented by Jim Pugh.
At Risk: Working with Endangered Places
Often preservation work concentrates
on sites jeopardized by deterioration, deferred maintenance, demolition,
and development. As contemporary patterns of use emerge, old buildings
may appear irrelevant to planners and consumers. Through its Most Endangered
Historic Places program, Missouri Preservation works to save a limited
number of properties each year. Because it couples historic preservation
with economic development, Missouri Preservation tries to put buildings
back into use. This presentation addresses how a state-wide organization
works with property owners, developers, and local communities to find a
preservation friendly and economically viable solution to saving historic
resources. Presented by Cole
Woodcox.
Beyond the Technology: The Role of Internet Geographic Information Systems
in Public Policy Decision Making for Higher Education Administration
Higher
education administration is increasingly interested in using geographic information
technologies that go beyond facilities management to address the broader role
the institution plays as an economic engine in their community, region, or
state.
Several Internet GIS applications will be highlighted in this
presentation: (1) The National Institute for Rural Community Colleges Mapping
Initiative - A national-level Internet GIS is developed to assist practitioners
and researchers in visualizing and analyzing community and technical colleges
and their impact on communities and regions. (2) The University of Missouri
Campus Accessibility Tracking System - The MU campus accessibility map for
people with disabilities is updated in an interactive, web-based, GIS format.
The Internet GIS will be used by MU students, faculty, staff, administrators,
and visitors to determine where accessible features exist and whether a given
feature is accessible according to their unique needs. The system also allows
planners and decision makers to identify where accessibility problems exist.
In addition, this presentation will highlight the staffing, hardware, software,
and institutional funding requirements needed to effectively run a sustainable
operation for higher education administration.
We will also highlight how the Community Information Resource
Center’s
(CIRC) information systems will potentially enable higher education administrators
to visualize and analyze the role their institutions play in place-based issues
impacting communities and regions (i.e., workforce retention, economic development,
social, economic, and health and environmental impacts at the local, regional,
and national level). The systems allow users to (1) geographically visualize
community, regional, and national-level information via the Internet, (2) create
new spatial data via the Internet and overlay these data to conduct location-specific
analyses, and (3) generate “what if” scenarios that utilize the
integrated nature of our information systems. CIRC’s Internet-based applications
increase access to information, reducing costs, and minimizing the expertise
required to use the tools.
The Rural Policy Research Institute’s CIRC
provides timely, policy-relevant information and decision support to government
agencies, non-profit organizations, and citizen groups across the United States.
CIRC works with stakeholders to link people and places through interactive
visualization, analytical tools, and spatial analysis. Its mission is to make
public information publicly accessible in a choice-making framework and to
provide tools for making informed decisions regarding access, equity, and allocation
of resources. Presented by Chris Fulcher.
Facility Condition Assessment, What Works, What Doesn’t
and Why!
There is no doubt that higher education facilities are in need of an effective
tool to aid in the planning and capital budgeting process. This need is being
fueled by several external and internal factors affecting today’s higher
education environment. The Facility Condition Assessment (FCA), not new to
the higher education field, includes all the key elements to be effectively
used as a tool to aid in the management of capital resources. Most facilities,
however, do not gain as much benefit from the FCA as is possible. This presentation
will address why and how you can turn the FCA into a powerful tool for decision-making
at your facility. In this session, you will learn ...
- The purpose of conducting a condition assessment.
- What building elements
and systems should be assessed.
- How to convert FCA "information" to "knowledge."
- How
to bring the results of the FCA into the implementation phase. Presented
by Mike Hakbaz and Kirk
Banks.
GIS as an Implementation Tool for Comprehensive Campus Master Planning and
Facilities Management
1. Characteristics of the Texas Tech University Geographic Information System
(TTU/GIS) —Need-driven information hub that leverages existing organizational
sub-systems. Comprehensive system that retains existing control and security
measure. Three keywords: Speed (common reference point to access virtually
unlimited data sources), Agility (navigate to a variety of data sources from
a common visual portal), and Precision (direct source information). Visual
vs. tabular data sources. Global and ad hoc space reviews. Synergizes space
management effort through accurate information. Near real-time data updates.
2. The Nuts and Bolts of the Texas Tech University Geographic Information System – Three
examples: Master Plan (Site Development Coordination), Space Inventory and
Space Utilization, Town/Gown Coordination (Emergency Response 9-1-1 Addressing). Presented
by Art Glick.
Impact of Physical Characteristics on the Implementation
of Geographic Information Systems (GIS) in a Campus Setting
Are there trends
in larger schools implementing GIS? What can impact decision-makers to implement
or not implement GIS? What operational areas are important to campuses that GIS
could support? If you're just beginning or have already begun a GIS implementation,
this session will give an overview of the findings of this most recent research
- and the NCFMTC was a part of it! Presented by Kristina
Seyer Smith.
Implementing FAMIS Space Management at MSU – Data
Issues, Conversion, Field Issues, Lessons Learned
Implementing a space management package on a campus
of 22.2 million sq.ft. (566 buildings) can be an overwhelming task; however,
with the right tools and software, the benefits can be huge. This presentation
will cover how the FAMIS Space Management and FAMISCAD (ACAD-Plus) were implemented
at Michigan State University. This session will discuss the planning, problems
encountered, data conversion, pains/benefits, and statistics around implementing
a space management program with electronic drawings. Presented by Scott
Friend, Scott Gardner, and Glenn
Seehausen.
Improving Facility Services Operations with Wireless Solutions
This interactive session will provide a broad overview of core technologies,
best practices, return on investment analysis, and effective deployment strategies
for the use of wireless software. Points will be illustrated with live demos
of examples of wireless solutions for facilities services organizations. Topics
will include a wireless technology overview, facility services applications
of wireless, return on investment analysis, analyzing return on investment
of potential wireless projects, best practices, and deployment advice and strategies.
The format will be very interactive using wireless devices and examples of
wireless applications. Presented by James Moore.
Integration of Master Plans through Geographic Information Systems
This presentation will demonstrate how technology can enhance the power of a
master plan by integrating land use plans, landscape master plans, utility
infrastructure plans, and other plans into one comprehensive “smart map.” The “smart
map” allows institutions to make confident, educated decisions regarding
operations, maintenance, budgeting, and capital improvements. Specific issues
will be current technology, the process used to integrate multiple plans into
one “smart map,” what one can expect with a final product, how
to maintain and update the map once the initial project is completed, and the
potential savings to the university or college once this technology is incorporated. Presented
by Kevin Rhodes and Paul
Sherwood.
Just the Facts, Ma'am: How Simple Data Informs Action and Strengthens
Collaboration
Building "a CAFM system" sounds complex - so much so, it's hard to
get started and even harder to get administrative support. You wonder how you
will achieve interdepartmental cooperation, and the wrong political step could
destroy any hope of progress. But it doesn't have to be that way. This session
will focus on starting with a limited amount of information and growing your
efforts into an enterprise-level information resource by rousing demand for space
data. Presented by Kate Ball, Saint Louis
University.
Managing Space: Making Today's Facilities Work for Tomorrow's Campus
Space
is a valuable campus resource. Too little space hampers the ability
to accomplish a unit’s
objectives; too much space wastes institutional assets.
Space management centers on reaching a balance among competing campus
space needs. This requires identifying, refining and recycling space needs
until they are in balance with space resources. This may mean trade offs in
sizes, spaces, activities, or project schedules and phases. Creating an equilibrium
balance of space, between too little and too much, requires managing the spaces
on a campus.
This keynote session is about planning for and managing the space
resources of a campus. The session will describe important changes
that have occurred in space management. These include changes in projecting
space needs; measuring the amount, distribution, and use of current
space; and, allocating space equitably within and among academic, administrative,
and support units. Presented
by Ira Fink.
MU in Brick & Mortar - The Building
History of the University of Missouri-Columbia
An explanation and demonstration of the MU in brick & mortar web project, including
how it was done. Presented by Eric Gater.
National Map
The National Map is a web-based collection of geospatial data incorporated
into a consistent view of the nation. The U.S. Geological Survey (USGS) has
been developing partnerships with federal, state, local, academic, and commercial
providers of base geospatial data for use by resource managers and the public
to access, integrate, and apply geospatial data at various scales. By accessing
the partners’ web mapping system instead of downloading a copy, the data
presented are the most accurate and up-to-date data available to the public.
Partners in this effort benefit by having their data available for use by a
web viewer that displays the partner’s name and provides quick and easy
access to their website. The National Map has been used by Homeland Security
and Emergency response agencies and by scientific organizations needing accurate
geospatial data. Presented by Ray Fox.
Points, Lines, and Polygons - Comparing CAD and GIS
Traditionally, CAD was seen as a tool used by architects and engineers to precisely
draw and measure facilities and sites; GIS was commonly regarded as an application
for generalized analysis over large areas. Now, the difference between CAD
and GIS technologies is becoming blurred. How do you decide which is the right
tool to use? This seminar will present a series of topics including how the
CAD-GIS mindset has changed over the years, the situational advantages of CAD
and GIS, and transferring data between applications. Presented by Jim
Pugh.
Preservation on Campus: Models for Success (panel discussion)
Historic buildings on campus can be successfully rehabilitated to meet the
needs of 21st Century students while preserving their unique character and
honoring the university's past. In this session, panelists will present successful
case studies and discuss common issues faced when undertaking the rehabilitation
of historic campus structures. The panel will be moderated by Royce
A. Yeater,
AIA, Director of the Midwest Office of the National Trust for Historic Preservation.
- Paul Kapp - Preserving Historic Campus
Buildings ... It’s
More than just the Building - As universities rehabilitate and upgrade their
infrastructure to meet the challenges of the 21st Century, campus historic
buildings must now be retrofitted with systems that were never envisioned
when these buildings were first built. Although users of historic campus
buildings genuinely appreciate the historic and architectural character of
their buildings, they also expect the most up-to-date environmental systems,
the most sophisticated telecommunication and technology systems, and more
programmable space inside their historic buildings. In designing a rehabilitation
of a campus historic building, one must consider all of these issues and
the integrity of the building itself. Another important aspect of historic
rehabilitation on a university campus is the nature of the campus itself.
A university campus is more often than not a single entity with contributing
buildings that rely on others on a multitude of levels ranging from architectural
to systems engineering. Rehabilitating campus buildings almost always triggers
infrastructure rehabilitation because most major university campuses rely
on a central plant for heat, air conditioning, electricity, telecommunications,
technology, and even stormwater management. This paper will present several
case studies from recent historic rehabilitations of campus buildings at
The University of North Carolina at Chapel Hill in which these issues and
long-term building maintenance will be addressed. UNC is currently wrapping
up an extensive capital renovation program, which was funded by a $600 million
Public Bond Referendum that was approved by the people of North Carolina
in 2000.
- Katherine Slick will speak about her
work on a Getty Foundation Campus Heritage Grant with the University of New
Mexico and campus rehabilitation projects at the United World College and
New Mexico State University.
- Todd Zeiger will discuss the Drexel
Hall Renovation at Saint Joseph's College. For 20 years, Drexel
Hall at Saint Joseph’s College in Rensselaer
IN sat vacant and deteriorating, its 4-story brick mass withstanding
neglect and abuse. Originally built as the Indian Normal School by a
Catholic mission society, Drexel Hall had been listed on the Historic
Landmarks Foundation of Indiana “10 Most Endangered List” for
six years.
Today, thanks to $500,000 in funding from the US VA/HUD Economic Development
Initiative, a grant from the Indiana Department of Commerce, and a significant
investment by its owner, Drexel provides a state-of-the-art learning
environment for adults to learn new skills, earn a GED, or develop English
as a second language. Saint Joseph’s College went from looking
at the land as an opportunity to sell to investing $100,000 of its own
funds into the renovation, providing a model for how a college can work
together with the community for a mutually beneficial result.
Long-range plans call for the grounds to be developed for retirement
housing for alumni that want to be involved with the college on a volunteer
basis. The current use as an adult learning center provides opportunities
for students to learn how to teach and interact with disadvantaged individuals.
By the end of the project, the President of the College was quoted in
an article explaining that it was cheaper to renovate an existing building
than to add a new building when all other costs are considered (such
as utility costs of adding another building, janitorial, staffing, etc.).
Other communities can look to this project as a model of partnership
and an example that even the most seemingly lost situations can be turned
around and used for a positive end. As the site is developed further,
it proves that economic development and historic preservation can work
together.
A Reality Check for NCFMTC Delegates: Infrastructure
and Facilities Management Value in the Knowledge Age
Economic issues, security concerns, risk mitigation, regulatory compliance,
IT governance, disaster response and recovery planning, energy and sustainability
issues—these are some of the factors that affect safe and efficient
workplaces and campuses. As these concerns intensify, the infrastructure
and facility manager's responsibilities in managing them increase. Today's
infrastructure and facility professionals must be prepared to guide and counsel
their organizations in making the best decisions for the benefit and well-being
of the physical workplace and the people therein.
This session will address some of the current mega trends and issues that will
affect the IFM professional during the next few years. Attendees will gain
insight into current industry benchmarks and best practices, as well as tips
for faster, more efficient FM automation and infrastructure management deployments,
using Enterprise, Web, ASP, and/or e-Commerce environments that enable world-class
productivity and profitability gains. Examples from more than 16,000 installations
of FM automation and infrastructure management solutions for e-FM, e-Space,
and e-FM Cyberspace universes will be presented. Case studies taken from the
Americas, Europe, the Middle East, Africa, Asia, and Australia depict some
of the successes and failures in state-of-the-art TIFM (total facilities and
infrastructure management) deployments and Facilities TCO (total cost of ownership)
frameworks.
Attendees will learn how to service a range of organizational, infrastructure,
and facilities needs more efficiently; turn visions into reality by learning
how to avoid IFM pitfalls and accelerate success; and how to accurately
assess conditions throughout a facility and assign the best corporate and institutional
resources. Presented by Bruce Kenneth Forbes.
Show Me the Money: Using CAFM to Improve the Bottom Line
In an era of tightening budgets, spending to implement and grow a computerized
system can cut overspending, prioritize expenditures, and generate new revenue
streams. Whether you are starting with nothing or ready to take the next step,
this session will examine how Saint Louis University, a not-for-profit research-intensive
institution, is using CAFM to strengthen its financial health. How to recalculate
lease payments and reduce electricity consumption are just the beginning of
ideas being presented. Time will also be allowed for participants with similar
experiences to share their success stories and lessons learned with others. Presented
by Kate Ball.
Space Planning and Managing Space Inventory at the University at Buffalo
The presentation will describe processes and tools used to manage the University
at Buffalo's space inventory, data acquisition and reporting, and space planning
needs. Particular attention will be made regarding the use of technology to
facilitate the above needs in an environment where "space" is in
short supply. Presented by David Barnas.
University of Missouri’s Archibus Web-Based
Space Management System Integrated to GIS
This session will outline the University of Missouri's current
Space Management system and the steps that have been taken to tie that system
to spatial data through online GIS applications. Past successes and failures
in integrating the systems will be discussed, as well as data management practices
to streamline the systems. Presented by Brian
Brinkmann and Tim Anderson.
Unveiling the 2006 Postsecondary Education
Facilities Inventory and Classification Manual (FICM)
This session will highlight some of the more significant changes of the 2006
FICM produced by the National Center for Higher Education Statistics (NCES) to
replace the November 1992 and Revised April 1994 FICM. While some changes will
be less significant than others, others will have a profound impact on the way
we inventory and classify space in the future. New space uses, area definitions,
acceptable margins of error, recommended uses of proration, and phantom walls
are examples of the topics to be presented. Time will be made available for an
audience Q&A session, and some key handouts from this nearly 150-page document
will be provided. Presented by Kreon Cyros.
Use of CAD and Other Electronic Media in Developing a Campus Master Plan
This session explores how one of the fastest-growing universities in central
Texas first defined the parameters and principles of its campus master plan;
embraced a clear, open, and communicative process; and outlined a specific
implementation strategy to achieve critical outcomes. The presenters will
share a case-study example of how Texas State University-San Marcos and Ayers/Saint/Gross
used CADD and other electronic media in the development and communication
of the 2006-2015 Campus Master Plan. Information started in a GIS format
in many cases and was converted to AutoCAD with separate layers and colors
by subject, producing a graphic in M-Color and ultimately becoming a .jpg
file. Also discussed will be the incorporation of drafted and graphic images
and artwork through a desktop publishing program into the final products
- an Executive Summary and the Campus Master Plan. The result is a broadly
supported dynamic master plan that will assist the university in accommodating
its growth. Presented by Nancy Nusbaum and Katie
Poindexter.
Using CAFM to Support 20 Campus Sites
The City University of New York (CUNY) is the nation’s largest urban public
university, serving more than 450,000 students at 20 colleges in New York City.
Its 330+ buildings on 26.2 million sq.ft. of space include state-of-the-art computer
centers, science and language laboratories, gymnasiums, theaters, greenhouses,
and astronomy observations.
This session will describe how the university’s space management team
has implemented the CAFM system to support all 20 colleges across the diverse
organization. The team supports the CAFM installations at the individual colleges
and maintains a master database of all locations. The team uses the CAFM system
to establish standards, ensuring that information is accurate, up-to-date,
and easily comparable from campus to campus. CUNY has been able to take advantage
of single, centralized source of information to generate university-wide reports
on space usage and utilizations. The space management department uses this
information to support its short- and long-term planning efforts. Presented
by Deborah Lott.
With Heritage So Rich - An Introduction to Historic
Preservation in the U.S.
Within the last 30 years, historic preservation has grown to become an important
tool in the use of historically and architecturally important buildings,
sites, and campuses. Public and private sectors have increasingly acknowledged
the way in which historic buildings provide context and serve as historical
references for those who use them. The importance of maintaining the integrity
of such buildings and the history of preservation in this country will be
the topic of this session. Presented by Dr.
Carol Grove.
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